Grant Development & Submission Process

Grant Development

Please review the following resources to assist in preparing your grant application:

• Grant Application Process Checklist
• Grant Development Timeline

Grant Submission, Acceptance & Amendment (eForm Process)

All grant activity is completed through the Grant eForm.

Getting Started

To begin a grant proposal, complete the Grant eForm (Step 1 – Grant Submission) and attach all required documents.

The eForm will automatically route to the appropriate administrators for review and approval.

Grant eForm Process Overview

Step 1: Grant Submission

• Complete this step when:
• Submitting a new grant proposal
• Applying for competitive, noncompetitive, renewal, or continuation funding

This step captures:

• General grant information
• Proposal details
• Budget and funding request
• Submission method and deadline

Step 2: Grant Acceptance

Complete this step after the grant has been awarded.

This step captures:

• Award status (awarded/not awarded)
• Total award amount and current allocation
• Final project start and end dates
• Return and acceptance details

Grant Amendment / Augmentation

This section is used for grants that have already been approved and completed through Step 2 (Grant Acceptance).

Use this section to request changes to an existing grant.

• Amendment: Changes within the existing award (no additional funds)
• Augmentation: Additional funding

This includes:

• Budget revisions
• Timeline changes
• Scope or workplan modifications

Supporting documentation (revised budget, justification, workplan, etc.) must be attached.

Required Information

The Grant eForm will prompt you to provide:

• General grant information
• Proposal or award details
• Budget and funding information
• Project timeline (start and end dates)
• Supporting documentation

Approval Workflow

All submissions route automatically through the following approval chain:

• Manager
• Vice President
• Business Services Office – Grants
• Vice President of Administration
• College President
• District Office Grants Approver
• Grants & Contracts
• Accounting Services
• Deputy Chancellor

All approvals must be completed before the grant can be finalized and processed.

Important Reminders

• All grant activity must be completed through the Grant eForm.
• Ensure all required fields and attachments are completed to avoid delays.