Grants

The ARC Business Services office works with the DO Grants office to work within resource development to secure grant revenue from corporations, foundations, and government sources; and, in coordinating grant activity to ensure effective grant planning, consistent management practices, and efficient tracking of grant resources across the district.

Grant Development

Please review the following resource links to assist you in preparing your grant application. 

• Grant Application Process Checklist
• Grant Development Timeline

Grant Submission And Acceptance

Please review the following resource links to assist you with the submission of your grant application. 

• Grant Submission and Acceptance Form (Example Green Sheet)
• Grant Submission and Acceptance Form Instructions

Grant Amendment Submission

Please review the following resource links to assist you with the submission of your grant amendment. Use the amendment form to request changes to an existing grant – the form may be used for two amendments for the same grant.

• Grant Amendment Submission Form (Example Pink Sheet)
• Grant Amendment Submission Form Instructions

Grant Routing Process And Instructions

Getting Started 

Once you have identified a grant that you would like to apply for, you must first obtain approval to pursue the grant from the President’s Executive Team. You will need to work with your department manager to start the process. 

1. The department manager sends an email to the appropriate executive administrator (President, VP of Administration, VP of Instruction, VP of Student Services) with the subject line “[Name of Grant] – Grant Initiation Request.”
2.  Request that the grant be considered for the college to pursue.
3. Include a link to the grantor’s website containing specific information about the grant, including the blank application and any documents that describe the grant background and requirements 
4. The President’s Executive Team will notify the department manager if the grant you are interested in applying for has the support of the President’s Executive Team, that it aligns with the strategic direction of the college. 

NOTE: The ARC Grant In-House Transmittal Form and the Research Support process is no longer required. 

Proposal Initiation and Routing 

1. Department Manager 
   1. Create an email with the subject line “Name of Grant – Approval & Routing.” 
   2. Address the email to Bonnie Kong (Administrative Assistant of Workforce Development) because Bonnie keeps track of all of the grants. 
   3. Include in the email a completed PDF copy of the
      1. Grant Submission & Acceptance Form (green sheet) or Grant Amendment Form (pink sheet).
      2. Other supporting documents (if needed).
   4. In the body of the email please include the following: 
      1. How does this grant support one or more of the ARC’s Strategic Goals? 
         • Goal 1: Student First 
         • Goal 2: Clear & Effective Paths 
         • Goal 3: Exemplary Teaching, Learning & Work Environment 
         • Goal 4: Vibrancy & Resiliency 
      2. Indicate where signatures are required for 
         1. VPA, VPI, VPSS, and College President 
         2. AVP Workforce Development 
         3. Business Services 
         4. Vice President of Administrative Services 
         5. Vice President of Instruction or Vice President of Student Services
         6. College President 
         7.  District Office Grants & Contracts